20 Ways to Use Magento 2 Shipping Labels to Optimize Order Fulfilment

• What are Magento 2 Shipping Labels?

• Why Create Shipping Labels in Magento 2 Stores?

• 20 Ways to Use Magento Shipping Labels to Optimize Order Fulfilment

• Steps to Create Shipping Labels & Customize them for Different Product Types

• Use Cases of Magento Shipping Labels

• Benefits of Using Barcode Scanning with Magento 2 Shipping Labels

• FAQs

• Summary

What are Magento 2 Shipping Labels?

Magento 2 shipping labels are digital postage slips that simplify order fulfillment. They include key details like the sender’s address, recipient’s address, and package weight.

The system generates the label automatically after an order is placed. It eliminates the need for manual data entry and reduces errors. To create accurate labels, Magento 2 works with carriers like:

• USPS

• UPS

• FedEx

The label also includes a tracking ID for real-time order tracking.

Magento 2 shipping labels speed up the shipping process. The bulk printing feature allows you to print multiple labels at once. Labels are generated in PDF format, making printing quick and easy.

You can also customize the labels, add a return address, or adjust the level of service. This feature helps businesses handle both local and international shipments. Magento 2 shipping labels are a must-have for efficient order management.

Why Create Shipping Labels in Magento 2 Stores?

Reasons	Explanation
Automated Label Generation	Magento 2 automatically creates shipping labels after an order is placed. It pulls all the required details from the order. It saves time and reduces errors. You don’t need to enter shipping details manually.
Integration with Major Carriers	Magento 2 integrates with carriers like USPS, UPS, and FedEx. It creates labels that meet each carrier’s requirements. It also simplifies the shipping process. You can choose your preferred carrier for each order.
Tracking ID	Every label includes a tracking ID. It helps you and the customer track the package in real time. It provides transparency and reduces customer queries.
Bulk Label Printing	Magento 2 lets you print multiple labels at once. You can select several orders and print all labels together. It is helpful during busy times. The labels are printed in PDF format for easy handling.
Customizable Labels	You can customize your shipping labels in Magento 2. Add a return address, adjust the label size, or change the service level. It gives you flexibility to meet business needs.
Supports International Shipping	Magento 2 handles both domestic and international shipping. It manages shipping rules, taxes, and customs forms for global orders. This feature makes international shipping easier.
Real-Time Shipping Rates	Magento 2 provides carriers with real-time shipping rates. Customers can see accurate prices at checkout. You can adjust rates based on the delivery method or package size.
Shipping Method Flexibility	Magento 2 allows you to choose different Magento shipping methods for each order. You can set up options like signature confirmation or adjust delivery speeds. It ensures the best service for each order.
Error Reduction	Magento 2 reduces errors in shipping. It automatically fills out the label with the correct details from the order. It minimizes mistakes like wrong addresses or incorrect weights.

20 Ways to Use Magento Shipping Labels to Optimize Order Fulfilment

1. Speed Up Order Processing

Magento 2 automates the creation of shipping labels as soon as an order is placed. It saves time by eliminating manual entry. You can generate and print labels quickly. It streamlines the order processing and speeds up fulfillment. Automation reduces errors and ensures accuracy.

• Instant label creation after order placement

• Reduces time spent on manual entry

• Eliminates common shipping errors

• Fastens the entire order fulfillment process

2. Enable Bulk Printing

Magento 2 supports bulk printing of shipping labels. You can select multiple orders and generate labels in one go. It is perfect for high-volume periods like sales events. It helps save time and makes the process more efficient. You can print all your labels in a PDF format.

• Generate labels for multiple orders at once

• Print labels in bulk without errors

• Save time during peak periods

• Works well for sales or large promotions

3. Track Shipments in Real-Time

Each shipping label comes with a tracking ID. This ID helps both you and the customer track the package in real-time. It ensures better visibility and transparency throughout the shipping process. Customers can check the status of their order at any time. It reduces the number of customer inquiries.

• Tracking ID included on every label

• Real-time updates on order status

• Increases customer satisfaction

• Reduces customer service workload

4. Integrate with Major Shipping Carriers

Magento 2 integrates with major shipping carriers like FedEx, UPS, and USPS. The system automatically generates shipping labels based on the selected carrier’s requirements. It makes it easier to manage shipping operations. You don’t need to rely on third-party tools. The labels are carrier-specific, ensuring compatibility.

• Integration with FedEx, UPS, USPS, and more

• Automatically generates carrier-specific labels

• Eliminates the need for third-party tools

• Simplifies your shipping operations

5. Customizable Shipping Labels

Magento 2 offers customizable shipping labels. You can adjust the label size, position, and font style. You can also add your brand logo or specific delivery instructions. Custom labels improve the customer experience. It gives your shipments a professional look.

• Change label size, position, and fonts

• Add brand logos and custom designs

• Include delivery instructions or gift messages

• Improve brand visibility and professionalism

6. Reduce Human Errors

Manually entering shipping details often leads to errors. Magento 2 automates label creation, pulling accurate data from your system. It reduces mistakes like incorrect addresses or weight details. Errors in shipping can delay orders and increase costs. Automation ensures accuracy and efficiency.

• Reduces manual entry and mistakes

• Pulls accurate data for each label

• Ensures correct addresses and package details

• Speeds up the fulfillment process

7. Support Multiple Shipping Methods

Magento 2 allows you to choose between multiple shipping methods. You can select standard, expedited, or overnight shipping options. It gives customers more flexibility and control over how their orders are shipped. The system automatically adapts to each shipping method’s requirements.

• Offers a variety of shipping options

• Supports multiple carriers and methods

• Provides flexibility for customers

• Automatically adapts to shipping rules

8. Optimize International Shipping

Magento 2 can handle international shipping with ease. Shipping labels for international orders include all necessary details like customs forms and taxes. It simplifies global fulfillment. You can easily manage both local and international orders from a single platform.

• Manage both domestic and international orders

• Automatically generate customs forms for international shipments

• Handle taxes, duties, and shipping rules

• Simplifies global order fulfillment

9. Enhance Customer Satisfaction

With accurate shipping information and real-time tracking, customers have a better experience. Magento 2 provides transparency by allowing customers to track their packages. Faster processing and accurate delivery details help keep customers happy and reduce inquiries.

• Provide tracking details for customers

• Improve delivery accuracy and timeliness

• Offer transparent updates on shipping status

• Enhance overall customer experience

10. Support Returns with Return Labels

Magento 2 allows you to create return labels alongside shipping labels. This feature simplifies the return process for both you and your customers. By including a return label in the package, you make it easier for customers to send back unwanted items. It improves the customer experience and reduces return-related friction.

• Generate return labels with each shipment

• Simplifies returns for customers

• Provides a smoother post-purchase experience

• Reduces return-related customer service issues

11. Track and Manage Shipping Costs

Magento 2 lets you track shipping costs in real-time. You can compare rates across multiple carriers. It helps you select the most cost-effective option for each order. By tracking shipping expenses, you can identify opportunities to reduce costs.

• Compare carrier rates before generating labels

• Select the best shipping option for each order

• Monitor shipping costs by carrier

• Optimize your shipping budget

12. Automate Label Creation for Subscription Models

If you run a subscription-based business, Magento 2 can automate label creation for recurring orders. As subscriptions renew, labels are automatically generated. It saves you time and ensures timely shipping for every renewal. Automating this process keeps customers happy with consistent deliveries.

• Automatically generate labels for recurring orders

• Handle subscription renewals with ease

• Save time on manual label creation

• Ensure timely deliveries for subscription customers

13. Offer Flexible Delivery Options with Custom Labels

Magento 2 allows you to create custom labels for specific delivery options. You can include gift messages, delivery instructions, or special requests on the label. It adds a personalized touch and enhances the customer experience.

• Add special instructions or messages to labels

• Personalize labels for seasonal or promotional events

• Offer customers flexibility in delivery options

• Create a more memorable unboxing experience

14. Reduce Shipping Time with Pre-Printed Labels

Pre-printing shipping labels can save time. By printing labels in advance, you can streamline the fulfillment process. When an order is placed, the label is already ready. It speeds up the entire process, especially during busy periods.

• Pre-print labels for common shipping methods

• Reduce time spent preparing labels for each order

• Speed up the fulfillment process

• Ideal for busy periods or sales events

15. Sync Shipping Data Across Multiple Channels

Magento 2 enables you to sync shipping data across multiple sales channels. Whether you're selling through your Magento store or third-party marketplaces, the system ensures all shipping labels are consistent. This integration helps prevent errors caused by mismatched shipping details.

• Sync data from multiple sales channels

• Ensure consistent shipping details across platforms

• Simplify multi-channel order fulfillment

• Avoid errors in shipping details

16. Streamline Warehouse Operations

With automated shipping labels, warehouse staff can quickly sort packages based on label information. It reduces the chances of misplaced orders and speeds up the packing process. Having clear and detailed labels enhances workflow efficiency in the warehouse.

• Organize packages easily with automated labels

• Reduce errors in order sorting

• Streamline packing and shipping processes

• Improve warehouse efficiency

17. Handle Complex Shipping Scenarios

Magento 2 can manage complex shipping scenarios like multi-package shipments or fragile items. If an order has multiple items, you can generate separate labels for each package. The system adapts to different shipping needs.

• Generate multiple labels for multi-package shipments

• Handle fragile items with specific shipping requirements

• Manage different shipping methods for separate items

• Ensure accurate fulfillment for complex orders

18. Automate Shipping Label Reprints

Magento 2 allows you to reprint shipping labels if there are errors or damages. If an incorrect label was printed, you can quickly generate a new one. It eliminates the need to reprocess the entire order.

• Reprint labels from the admin panel

• Fix label errors without reprocessing orders

• Ensure timely dispatch with accurate labels

• Track reprints for record-keeping

19. Improve Inventory Management with Label Data

By integrating shipping label data with the Magento inventory management system, you can keep track of stock levels in real-time. As orders are shipped, product quantities are automatically updated. It helps avoid overselling and stockouts.

• Sync label creation with inventory updates

• Monitor stock levels after each shipment

• Reduce inventory discrepancies

• Keep track of stock in real-time

20. Use Custom Branding for Shipping Labels

Magento 2 enables you to add custom branding to your shipping labels. You can include your logo, brand colors, and custom designs. It enhances brand recognition and creates a professional image. Branded labels also improve customer loyalty and add a personal touch.

• Add your logo and brand colors to labels

• Customize label designs for special occasions

• Strengthen your brand presence through shipping

• Increase customer loyalty with personalized labels

Steps to Create Shipping Labels & Customize them for Different Product Types

1. Identify Product Categories

Determine the product types that need customized shipping labels. Some products may need special instructions or handling details, for example:

• Fragile items

• Perishable goods

• Oversized products

2. Use Product Attributes for Label Customization

Utilize product attributes to categorize items by size, weight, or fragility. Add these attributes in Magento 2. Use them to trigger specific label customizations during checkout or shipment processing.

3. Choose the Right Shipping Label Template

Select or create custom label templates for different product types. For fragile products, you can add a label that says "Handle with Care". For perishable goods, you might add "Keep Refrigerated".

4. Integrate with Shipping Carriers

Link your customized labels to specific shipping carriers. Each carrier has its own requirements based on the product type. UPS or FedEx might need special handling instructions for certain items.

5. Configure Shipping Options in Magento 2

Set up different shipping options for various product types. In the Magento 2 admin panel, use shipping method rules to assign specific carriers and labels based on the product type.

6. Add Special Handling Instructions

For products like fragile items, include handling instructions. For example, add "Do Not Bend" or "Fragile: Handle with Care" on the label.

7. Apply Customizable Label Fields

Use customizable label fields in Magento 2. Add details like tracking numbers, delivery times, or customer-specific instructions. These fields vary depending on the product type.

8. Test the Custom Labels

Before going live, test the custom shipping labels. Check for alignment and accuracy. Ensure all details, like weight and special instructions, are displayed correctly.

9. Review Compliance for Specific Products

Ensure your custom labels comply with shipping regulations. Products like hazardous materials need specific labeling for legal compliance.

Use Cases of Magento Shipping Labels

Use Case	Explanation
Automated Label Creation	Magento automatically generates shipping labels when an order is placed. It speeds up the process. It reduces manual entry errors. The label includes all key details like address and weight.
Bulk Label Printing	Magento allows bulk printing of shipping labels. You can select multiple orders at once. Labels are generated in PDF format. It saves time during busy periods.
Customizing Labels for Product Types	Customize labels based on Magento product type. For fragile or perishable items, add handling instructions. You can also adjust the label design for special shipments. Tailor labels to fit your needs.
International Shipping Support	Magento supports domestic and international shipping. Shipping labels include customs forms and taxes. It simplifies global deliveries. Magento helps manage international orders easily.
Real-Time Tracking Information	Each shipping label includes a tracking ID. It allows you and your customers to track the package. The tracking info is updated in real-time. Customers can check their order status anytime.
Integrating with Multiple Carriers	Magento integrates with major carriers like UPS, FedEx, and USPS. Labels are generated based on the selected carrier. It gives flexibility in shipping options.
Handling Return Labels	Magento can create return labels for products. It simplifies the returns process. The return label is added automatically. It enhances customer satisfaction.
Tracking Delivery Performance	Magento tracks delivery performance. You can monitor shipments in real-time. The tracking information is available to both merchants and customers. It helps resolve delivery issues quickly.
Handling Special Shipping Requests	Magento supports special requests like overnight shipping. These requests are added to the shipping label. It ensures the delivery method meets customer needs.

Benefits of Using Barcode Scanning with Magento 2 Shipping Labels

1. Speeds Up Order Processing

• Barcode scanning automates the order fulfillment process.

• Scanning barcodes reduces manual data entry.

• It quickly identifies orders for packaging and shipping.

• Scanned data is automatically updated in the system.

• It speeds up the time it takes to process each order.

2. Improves Accuracy

• Scanning eliminates human errors in data entry.

• Barcodes ensure the right product is shipped to the correct address.

• Barcode systems automatically update order status.

• It minimizes shipping mistakes and returns.

• It helps track inventory in real time.

3. Enhances Inventory Management

• Barcode scanning helps with real-time inventory tracking.

• Scanning products during packaging updates stock levels.

• It provides accurate data on inventory availability.

• The system alerts if Magento inventory levels are low.

• It improves stock control and reduces overstocking.

4. Reduces Shipping Errors

• Scanning barcodes ensures the correct label is applied to the right package.

• It helps avoid common shipping errors, like incorrect addresses.

• Barcodes automatically check package weight and dimensions.

• Scanning confirms that the correct carrier is selected.

• It helps ensure that tracking numbers are accurate.

5. Improves Customer Satisfaction

• Barcode scanning reduces the time it takes to fulfill orders.

• Faster processing leads to quicker shipping and delivery times.

• Accurate labeling and tracking reduce delays and mistakes.

• Customers receive real-time tracking updates on their orders.

• It improves the overall shopping experience and satisfaction.

6. Supports Seamless Returns Process

• Barcode scanning simplifies the return process.

• Scanning return labels updates the system automatically.

• It helps track returned items and update inventory accordingly.

• Customers can easily generate their own return labels.

• The system keeps a record of return transactions.

7. Streamlines Multi-Store Operations

• Barcode scanning works across multiple Magento stores.

• Scanning ensures inventory is tracked consistently across all stores.

• It helps fulfill orders from any location quickly and accurately.

• The system updates inventory levels in real time.

• It ensures consistent stock and reduces stock-outs.

8. Supports Bulk Label Printing

• Barcode scanning enables bulk label printing.

• You can process multiple orders at once.

• It saves time during peak seasons like sales or holidays.

• Batch processing speeds up label generation.

• Bulk scanning minimizes handling time and human errors.

9. Reduces Operational Costs

• Barcode scanning reduces labor costs by automating many tasks.

• It minimizes errors that lead to expensive returns or reshipments.

• Scanning streamlines workflows, reducing time spent on manual tasks.

• It cuts down on the need for manual tracking and inventory checks.

• The result is cost savings in both time and resources.

FAQs

1. How do I print shipping label in Magento 2?

To print a shipping label, first learn how to create shipping labels in Magento by submitting the order. The system generates the label and tracking number. You can then print the shipping label as a PDF file. The shipping carrier system connects to your carrier account, like United Parcel Service or DHL.

2. Can I submit an order without a label and tracking number?

No, Magento requires a label and tracking number to submit the order. If the carrier cannot create the label due to issues with the package's information, the order cannot be processed. Ensure the order number and package's information are correct before submitting.

3. What happens if the shipping carrier system can't create the label and tracking number?

If the carrier cannot create the label due to errors, it could be caused by incorrect package's weight or missing details. The shipping carrier system may show that it can't ship the package. Review the products from order and correct any missing package information.

4. How do I print the shipping label for a new order?

After confirming the order number, learn how to create the shipping label in Magento 2. Once you submit the order, the system generates the label and tracking number. You can then print the shipping label in a PDF file format. This number appears on the shipping label.

5. Can I use Magento for shipping package labels with DHL or United Parcel Service?

Yes, Magento can create shipping labels in Magento for DHL or United Parcel Service. When you connect to the shipping carrier, Magento automatically generates the package labels. The system provides a label and a tracking number for each shipment. Make sure your carrier account supports shipping labels.

6. Why can’t I process labels for a package in my Magento store?

If the system can't process labels, check if your account type supports shipping labels. Ensure the package's weight and other package information are correct. If shipping papers or details are missing, the system won't generate the label.

7. How do I track new tracking information for an order after print the shipping label?

Once you print the shipping label, the tracking number is assigned to the order. You can track the order number and package number in real-time. After the shipment is submitted, you’ll receive new tracking updates. The package ships both domestically and internationally, depending on your carrier selection.

8. How do I ensure my Magento store receives a shipping label?

To ensure your Magento store receives a shipping label, set up the correct shipping accounts. After you add shipping accounts, the system will automatically generate the shipping label. Once the order is submitted, you can print the label and tracking number for the shipment. With dedicated Magento hosting, you can easily optimize shipping in Magento stores.

Summary

Magento 2 shipping labels streamline the shipping process. They save time and reduce mistakes. Key benefits are:

• Automated Label Creation: Saves time and effort.

• Bulk Label Printing: Print multiple labels at once.

• Real-Time Tracking: Provides accurate order tracking.

• Carrier Integration: Works with USPS, UPS, and FedEx.

Consider managed Magento hosting for better shipping performance and order fulfilment.